Sales & OutreachLead Generation
Booked appointments without human callers
AI handles cold calls, follow-ups, reminders, and no-show recovery automatically
85%
Less manual calling
3x
More appointments booked
40%
No-show recovery rate
System Architecture
Before
- ✕Sales reps spending 6+ hours daily on cold calls
- ✕70% of calls going to voicemail with no follow-up
- ✕No-shows costing 15+ hours weekly in lost meetings
- ✕Manual reminder calls eating into selling time
- ✕Inconsistent messaging across team members
After
- AI voice agent handles all outbound calls 24/7
- Automatic voicemail detection and callback scheduling
- No-show recovery triggers within 5 minutes
- Reminders sent via call, SMS, and email automatically
- Every interaction logged and tracked in CRM
What Was Built
- Vapi-powered AI voice agent with natural conversation flow
- GoHighLevel CRM integration for contact management
- n8n workflow orchestration for multi-channel sequences
- Automatic appointment booking with calendar sync
- No-show detection and recovery automation
- Real-time call transcription and sentiment analysis
- Performance dashboard with call analytics
Tech Stack
Vapi
GoHighLevel
n8n
Twilio
Guardrails & Reliability
- Call compliance monitoring built-in
- Fallback to human agent on complex queries
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